- Elections for group-level positions are held at the last business meeting of the calendar year. The meeting secretary presides during the election.
- The length of service is one year, except for the GSR, which is two years.
- The term begins the first week of January.
- You can volunteer yourself for any position or nominate anyone who meets the sobriety requirement.
- Newly elected officers are responsible for their own training. If you have any questions about the service position, please contact the person currently in the position.
- Help us get the newly elected officers’ contact information. A clipboard will be circulated during the election.
- In addition to the responsibilities outlined below, all officers are expected to attend the group business meeting on the second Sunday of the month at 5pm
Group Chairperson
Sobriety requirement: 2 years Length of term: 1 year
- People who have previously filled other service positions within the group are usually nominated for Group Chair
Responsibilities:
- See to overall welfare of the group through application of the principles expressed in the 12 traditions of AA
- Maintain cordial relations between the group and the organization from which the meeting room is rented.
- Act as primary liaison between East Village Group and the Church
- Preside at monthly group business meetings, and at others as called by the group
- Open / close group meetings or assign the responsibility to other officers in the absence of a meeting chairperson
- Substitute for other group officers as necessary
- Coordinate activities with other group officers and with those members responsible for literature, hospitality, coffee-making, programming individual meetings, and other vital functions
Group Secretary
Sobriety requirement: 2 years Length of term: 1 year
Responsibilities:
- Take minutes at business meetings and post them on Google Drive
- Inform GSO and New York Inter-Group in writing of any changes of address, meeting place, times, and officers
- Share all mail from GSO, World Services, The Grapevine, SENY, and New York Inter-Group with group
- Keep strictly confidential group records and a list of officers
- Check the group’s email account and maintain the mailing list
- Serve as back-up liaison between East Village Group and Super (Julio) when group chair is unable
- Limit flyers on the literature table and in announcement books to AA- and recovery-related events
- Count votes during elections
- Preside at business meeting if group chair is absent
- Secure alternate meeting space if 7th Street is unavailable
Group Treasurer
Sobriety requirement: 2 years Length of term: 1 year
Responsibilities:
- Keep the group’s books
- Make all payables (write checks) and handle all receivables
- Make donations to GSO, Inter-Group, 3rd Street, et al., as authorized by group conscience
- Present the treasurer’s report at business meetings
- Pay rent
Treasurer’s Assistant
Sobriety requirement: 2 years Length of term: 1 year
Responsibility:
- Assist treasurer in collecting envelopes of cash from meeting chairs
- Serve in Treasurer’s place, fulfilling all responsibilities, in the event that the Treasurer is unable
- Pay rent in the event that the Treasurer is unable
Intergroup Representative
Sobriety requirement: 1 year Length of term: 1 year
Responsibilities:
- Attend quarterly Intergroup meetings
- Bring news from Intergroup to the group
- Represent East Village Group’s group conscience to intergroup
- Ensure that EVG is fulfilling its standing commitment to answer phones at Intergroup every Saturday.
Hospitals and Institutions Coordinator
Sobriety requirement: 2 years Length of term: 1 year
- Oversee scheduling/training of meeting level representatives elected to bring AA meeting to Beth Israel Hospital
- Coordinate with Beth Israel Hospital as necessary
- Pick up free literature form the Corrections and treatment Facilities Committee to take to Beth Israel
Group Literature Coordinator
Sobriety requirement: 1 year Length of term: 1 year
- Maintain inventory of literature for all meetings
- Prepare beginners’ packets
- Purchase literature (&coins) from Inter-Group as needed, with funds from group conscious at business meetings
Coins Chair:
Sobriety Requirement: 1 year Length of Term: 1 year
- Attend anniversary meeting on the last Saturday of every month (7:00p) It is helpful to arrive at the meeting early.
- Make a list of celebrant’s names and length of sobriety @ each anniversary meeting.
- Provide anniversary coin to each celebrant.
- Maintain inventory of anniversary coins (90 days to 35 years).
- Purchase coins – communicate with literature chair for coin purchase.
- Encourage group members to donate their old anniversary coins.
Website Chair:
Sobriety Requirement: 1 year Length of Term: 1 year
- Update group website (http://www.eastvillagegroup.com) as needed
- Suggested uses: Business Meeting dates; Meeting location information; General group information
Group Hospitality Coordinator
Sobriety requirement: 1 year Length of term: 1 year
- Maintain inventory of coffee, tea, sweeteners, paper goods, etc. based on group needs and storage capacity
- Place orders as necessary and coordinate receipts with treasurer
General Service Representative (1) and alternate (1)
Sobriety requirement: 1 year Length of term: 2 years
Responsibilities:
- Attend General Service Organization meetings and area conferences
- Bring news from and group consciences of GSO back to the group
- Represent East Village Group’s group conscience to GSO